How To Obtain An Sadf Discharge Certificate
When a male citizen of South Africa applies for a visa to migrate to another country, immigration officials might request his military discharge papers. This is the case in Australia. The document is available at the Department of Defense Documentation Center in Pretoria. The archives contain personnel records for the Navy, Army and Air Force.
Tips & Warnings
Dd Form 214 Discharge Papers And Separation Documents
A Report of Separation is generally issued when a service member performs active duty or at least 90 consecutive days of active duty training. The Report of Separation contains information normally needed to verify military service for benefits, retirement, employment and membership in veterans’ organizations. Information shown on the Report of Separation may include the service member’s:
- Date and place of entry into active duty
- Home address at time of entry
- Date and place of release from active duty
- Last duty assignment and rank
- Foreign service credited
The report of separation form issued in most recent years is the DD Form 214, Certificate of Release or Discharge from Active Duty. Before January 1, 1950, several similar forms were used by the military services, including the WD AGO 53, WD AGO 55, WD AGO 53-55, NAVPERS 553, NAVMC 78PD and the NAVCG 553.
The Case Of Mr Larry Smith And Elvis
In order to illustrate just how difficult it can be to obtain military records, were going to tell you the story of a man who sought to obtain the military records of one Elvis Aaron Presley.
Whether Larry Smith was writing a book, was a memorabilia collector or just a curious guy, we dont really know, but we do know that, under the Freedom of Information Act, it was his right as an American citizen to request and receive those records.
On June 16,1992, Mr. Smith requested the results of Elviss various aptitude tests, physical fitness test and other records from the U.S. Army Personnel Command. Little did he know what a long, arduous journey he was about to embark upon.
Two weeks later, his request was forwarded to the National Personnel Records Center in St. Louis, MO, which is the central repository of personnel-related records for the military and one of the National Archives largest operations. A letter confirming this was summarily sent to Mr. Smith. Now believing the NPRC to be the appropriate office, Mr. Smith resubmitted his request to them. Not just once but, between July 27th and August 8th, four times.
Oh, and he also let them know that if he didnt receive the records in a timely manner, that he would view such inaction as an official denial of my FOIA Request, without just cause . . . with its attendant legal reflections on the U.S. Army.
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What If Im Not The Veteran Or Next
- It depends on the date the service member separated from the military. Military personnel records are open to the public 62 years after they leave the military. Records of any veteran who separated from the military 62 years ago can be ordered by anyone for a copying fee . See Access to Military Records by the General Public for more details.
But what if it’s been less than 62 years?
- Records of individuals who left service less than 62 years ago are subject to access restrictions and only limited information or copies may be released to the general public within the provisions of the law. The Freedom of Information Act and the Privacy Act provide balance between the right of the public to obtain information from military service records and the right of the former military service member to protect his/her privacy. See Federal Records Center Program to access these records.
How To Initiate A Request For Military Personnel Records
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Veterans: Recording Discharge Certificate
Honorably discharged veterans of the United States armed forces are entitled to record their discharge certificates at the County Clerk’s office where they live, free of charge. Certified copies of recorded discharges will be made, again free of charge, for veterans or their immediate families whenever needed.
The Veterans Service officer in your county can provide you with information on other benefits you’re entitled to as a veteran. If you live in Albany County, you can find out more from our Veterans Service Bureau.
The honorable discharge certificate provided to a veteran on leaving the service is the most common proof of service in the armed forces. It is a valuable and important document, like a deed or a mortgage, and New York State law provides a way for this valuable document to be recorded at the County Clerk’s office, just as deeds and mortgages are.
Once recorded at the Clerk’s office, a DD214 is available at any time in the future, even if the original document should be lost by its owner. A certified copy of a discharge certificate is legally as acceptable as the original.
If you know the name of your home county, you can find your County Clerks office in the NYS County Clerk Office Directory. If you’re not sure of the county, call the nearest County Clerk’s office and ask them to verify that your town or city is in that county. Be careful: sometimes the city shown on your mailing address is actually in another county!
Replacing Your Discharge Papers
Help After You’re Out: Replacing Your Discharge Papers
You or your next-of-kin can request a copy of your DD Form 214 online by going to the National Personnel Records Center website.
You can mail or fax your signed and dated request to the National Archives’ National Personnel Record Center . Most, but not all records, are stored at the NPRC. Be sure to use the address specified by eVetRecs or the instructions on the SF-180. Locations of Military Service Records.
NPRC Fax Number : 314-801-9195
NPRC Mailing Address: National Personnel Records Center Military Personnel Records 1 Archives Drive St. Louis, MO 63138 314-801-0800
Please note that requests which are sent by Priority Mail, FedEx, UPS, or other “express” services will only arrive at the NPRC sooner. They will not be processed any faster than standard requests. See the section above on emergency requests and deadlines.
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Its Difficult But Not Impossible To Get Your Bad Paper Discharge Upgraded To Honorable Or Get The Reasons For Your Discharge Changed
Some veterans want their discharge changed even if they remain eligible for many VA benefits, because they feel it dishonors the service they provided to their country. Other veterans want their discharge changed because they feel that after serving their country it is grossly unfair that they are denied VA benefits.
There are two different types of military boards that can review your discharge papers. One is the Discharge Review Board , which will be discussed in this article. The other is the Board of Correction for Military Records . Each board has different authority, which is important to understand so you will know where to apply.
It can be very difficult to get a discharge upgrade, even with the information in this article, so it is advisable to retain an attorney after you learn about the basics.
Determine Eligibility To Request Records
Determine eligibility to request records. Full discharge records can only be requested by the veteran or their next of kin. The next of kin can include the spouse, widow, son or daughter, mother or father, and brother or sister. Records will not be released to other persons. For those who do not fit these categories, an abbreviated proof of service may be available through the Freedom of Information Act.
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Once Ive Signed In To Milconnect How Do I Request My Dd214 Or Other Military Records
Follow the steps below to submit a military records request.
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Social Security Death Index
Veterans who died since 1962 may be in an index on FamilySearch at United States Social Security Death Index. The index provides the deceased person’s birth date, social security number, state where the social security card was issued, month and year of death, and sometimes the residence and zip code where the death benefit was sent.
Where To Send My Request
You can mail or fax your signed and dated request to the National Archives’ National Personnel Record Center . Be sure to use the address specified ” rel=”nofollow”> eVetRecs). Most, but not all records, are stored at the NPRC.
NPRC Fax Number :
See Other Methods to Obtain your Military Service Records for more details, or see more information on access to the general public.
Special Note on Contacting by Email: Requests for military personnel records or information from them cannot be accepted by email at this time. The Privacy Act of 1974 and Department of Defense directives require a written request, signed and dated, to access information from military personnel records. Our email address should only be used only to request general information or to submit compliments, complaints, or concerns.
NOTE: If you send messages using WebTV or a free-email service, you will not receive our response if your mailbox is full. Messages sent to full mailboxes are returned to us as “undeliverable.” You may wish to include your mailing address in your message so that we may respond via the U.S. Postal Service.
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Types Of Military Records
World War I – Present
You can find veterans military service records from World War I to the present from the National Personnel Records Center . The NPRC houses many types of records, including Official Military Personnel Files . These files can include the Report of Separation and show a veterans service history, which may include:
Enlistment or appointment and separation dates
Duty stations and assignments
Veterans health and medical records are located in various places, depending on their branch and date of separation. See this chart of locations of veterans medical and health records.
Before World War I
Request Military Records And Service Files
Library and Archives Canada is responsible for holding the service records of Regular Force members who released before January 1998 and Reserve Force members who released before January 2007. Theyre also responsible for the medical and dental records of Canadian Armed Forces members released more than 5 years ago or who died in service more than 5 years ago.
To obtain these records, please contact LAC directly by:
The Department of National Defence is responsible for holding the following service records:
- Regular Force members who are currently serving, were released from service, or who died in service as of January 1, 1998
- Reserve Force members who are currently serving, were released from service, or who died in service as of March 1, 2008
To obtain these records, please submit an Access to Information request online or by mail to:
Director Access to Information and PrivacyNational Defence HeadquartersMajor-general George R. Pearkes Bldg101 Colonel By DrOttawa ON K1A 0K2
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Apply For Your Own Records
You can apply for your own records by completing a Subject Access Request form if you are, or have been, a member of the armed forces, for example:
- the Royal Navy
- the British Army
- the Royal Air Force
Send it to the address on the form, along with any supporting documents. Theres no fee.
Also use this form if youre acting on behalf of the person, for example if you have lasting power of attorney.
Dd214 Direct: The Simplest Fastest Way To Get Your Military Documents
DD214 Direct: The Simplest, Fastest Way to Get Your Military Documents
Anyone whos served in the U.S. armed forces is familiar with the DD-214 certificate, which is a document thats issued upon a service members retirement, discharge or separation from any branch of the U.S. military including Army, Navy, Marine Corps, Air Force or Coast Guard.
Unfortunately, what too many veterans dont realize is the importance of their DD-214s until later in life, when they find out theyll need it for:
- VA Mortgages
- Organizational Memberships
- Non-military Government Retirement Benefits
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Difference Between Long And Short Dd
Service members receive two versions of the DD-214:
- Copy 1: Short form
- Copy 4: Long form
The long form contains information about the service members character of discharge, including separation and re-entry codes. Government agencies and employers may ask for the long form when discharge status is relevant, such as for security clearances. You may also need the long form to access veterans benefits.
How To Get Military Discharge Papers
All military service members who have separated or retired from the service can request copies of their personal military discharge papers, otherwise known as the DD-214. The discharge papers can prove military service as required for a number of processes, such as a job application or a Department of Veterans Affairs home loan guaranty approval. The records are processed and sent free of charge.
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Emergency Requests And Deadlines:
If your request is urgent and there is a deadline associated with your request, please provide this information in the “Comments” section of eVetrecs or in the “Purpose” section of the SF-180 and fax it to our Customer Service Team at 801-0764.Our goal is to complete all urgent requests within two working days. Please contact our customer service staff at 801-0800 if you have questions. Due to the large number of calls we receive at this number, hold times are often long. However, once you reach a technician they will be happy to assist you with emergency service.
If your burial request involves internment at a Department of Veterans Affairs National Cemetery, contact the National Cemetery Scheduling Office at 535-1117 or visit their website . We work directly with the Veterans Affairs staff to obtain records to verify service for burial benefits. If the veteran is not going to be interned at a National Cemetery, the requester may fax the SF-180 to the Customer Service Team at 801-0764.
What To Submit With Your Application
Request your military and/or medical records so you can submit any needed records with your application. For information about obtaining your records, visit the National Personnel Records Center website.
Submit any medical and/or military records that relate to the issues that relate to your upgrade request. For instance, if you are arguing that post-traumatic stress disorder caused the bad conduct that led to your “bad paper,” it will be important to get a medical opinion from a doctor supporting your claim. Medical records showing you are clean and sober will also help.
In addition, submitting the following may influence the Discharge Review Board in your favor:
- your statement
- information about your good conduct after service .
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