How To Prepare Requests For Information From Official Military Personnel Files
Federal law requires that all requests for records and information be submitted in writing. Each request must be signed and dated . FOR THIS REASON, NO REQUESTS WILL BE ACCEPTED OVER THE INTERNET.
Requests must contain enough information to identify the record among the more than 70 million on file at NPRC . Certain basic information is needed to locate military service records. This information includes the veterans complete name used while in service, service number or social security number, branch of service, and dates of service. Date and place of birth may also be helpful, especially if the service number is not known. If the request pertains to a record that may have been involved in the 1973 fire, also include place of discharge, last unit of assignment, and place of entry into the service, if known.
How To Get A Dd 214 Copy
There are a number of ways veterans, next-of-kin and authorized representatives can obtain a copy of the DD-214 form. The process to get a replacement DD Form 214 varies depending on a variety of factors including volume of requests, staffing, federal funding, and other variables.
The DD-214 is required to claim certain military benefits, college education discounts, veteran preference in hiring, VA Loans, medical benefits, association membership, a veterans funeral benefit, school enrollment, and many other things.
Want To Request Family Members’ Military Records Here’s How It Works
Posted March 18, 2015 5:00 a.m. EDTUpdated July 13, 2018 2:03 p.m. EDT
Dotson, a producer at WRAL-TV, filed a records request to see what medals her grandfather had received. What she found led to a sweet surprise for her family, especially her father.
The National Personnel Records Center holds the historical records of nearly 100 million veterans and responds to more than 1.4 million records requests each year, according to the National Archives.
The vast majority of those records are on paper and not available online. They can be used for things such as proving military service or as a tool in genealogical research.
Dotson wanted to find out more about her late grandfather, Jack, who served in the Army in World War II, Korea and North Africa. He retired as a sergeant major and died in 1998.
She learned that her grandfather was in the military police and was awarded more than a dozen medals, including a Purple Heart and two bronze stars. She was able to order the medals and surprise her father with them last year as a belated Fathers Day gift.
Requesting military records can be time-consuming but is worth the wait, according to Dotson, who said she started researching how to get her grandfathers records in August 2013.
How to request military records, awards and decorations
Difference Between Long Vs Short Dd214 Discharge Forms
There are two versions of the DD214 issued by the government
- Short form
- Long form
The long form contains information about the service members character of discharge which could include information regarding the circumstances surrounding a discharge in a positive or negative light. Government Agencies and employers often ask for the long form because discharge status is relevant.
Quick Tip: If you only have a long form DD214 but need the short form, simply copy the the undeleted long form without the bottom 1.5 inches .
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Using our easy to use search you can find Canadian and Commonwealth military service records enabling you to search for family members to complete your family tree. Our records have been transcribed and enciphered by handwriting experts, and we also offer expert help and knowledge through our customer support team.
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Freedom Of Information Act Considerations
While MOD aims to provide information where the above conditions are met, it will not disclose any information under the publication scheme where this could prejudice the capability, effectiveness or security of its forces.
In the very rare case where release of information from a service record might be prejudicial or cannot be released for other reasons, the applicant will be advised of the relevant FOIA statutory exemption that applies to its non-disclosure.
How To Obtain Polish Wwii Military Records
Ive taken a small break during the Hunt for Golden Treasure.
Sometimes a genealogical break is needed, its a chance to recharge the batteries, take a few steps back and re-evaluate all the available information at hand.
However, a pause doesnt necessarily mean abandoning my search entirely. A giant white Polish eagle has landed on another branch of my family tree, and its been staring at me.
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Social Security Death Index
Veterans who died since 1962 may be in an index on FamilySearch at United States Social Security Death Index. The index provides the deceased person’s birth date, social security number, state where the social security card was issued, month and year of death, and sometimes the residence and zip code where the death benefit was sent.
Accessing Your Own Records
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Important Notes About Requesting A Dd Form 214
- Those who are unable to access SF-180 online can obtain the form by contacting the National Personnel Records Center, Department of Defense, Federal Information Centers, Veteran Administration Offices or Veterans Service Organizations.
- Expedited DD-214 service is available via third party companies who will make the request for a certified DD214 copy in-person and send the certified copy via express mail. These companies can complete the request in as fast as a few days instead of weeks. Simply Google DD-214 expedited service for these companies.
Locate Places Records Are Held
Records are found at hospitals, doctors offices and specialized labs such as imaging or blood work. Determine what type of business is holding the medical records. Larger agencies or hospitals may have records centrally located or archived in different departments. Addressing any request correspondence to the business rather than a personal doctor will widen the search, increasing chances of success.
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What Are Death Records
Death records are vital records, and they are official documents containing important information about deceased persons. A death record is considered the legal proof of the time and date a death event occurs. It is also the only tenable proof that someone has died. Generally, death records in the United States are public records and are accessible to eligible persons. Before the official recording of death records started in the United States, most religious institutions recorded them and were valuable sources of extracting family histories. Some regions in the United States began recording death events as early as 1632. However, this responsibility was later shouldered by the state and local vital record offices in 1900. By the mid-1930s, all states within the nation had started collecting mortality data. Death records are usually held in the state where such events occurred and not the deceased persons’ burial locations. The United States has 57 independent jurisdictions responsible for collecting information on death events. These include the 50 states, New York City , District of Columbia, and Northern Marianas Islands. Others are the U.S. Virgin Islands, Puerto Rico, American Samoa, and Guam.
- Claiming life insurance
- Getting married
- Settling estates
A typical death record in the United States contains the following information:
How To Request Veterans Records
The following article will explain how to request veterans records from the National Personnel Records Center.
National Personnel Records Center is one of the National Archives and Records Administrations largest operations. They are a central repository of personnel-related records, both military and civil service. They provide service to Government agencies, military veterans, former civilian Federal employees, family members, as well as researchers and historians.
Copies of most military and medical records on file at NPRC , including the DD Form 214, Report of Separation , can be made available upon request. Veterans and next-of-kin of deceased veterans have the same rights to full access to the record. Next-of-kin are the unremarried widow or widower, son or daughter, father or mother, brother or sister of the deceased veteran.
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Obtaining Current Active Duty & Reserve Records
The National Archives has a helpful page on the Location of Service Records. For active duty, youll need to contact the branch of the member, for reserves, the relevant reserve command, and for the National Guard, the applicable state Adjutant General.
Army. Active duty and reserve soldiers can access their records online at the U.S. Army Human Resources Command .
Air Force. Members may access their records online at the Air Force Personnel Center MyPers.
Members of the public have limited access to records, under the Freedom of Information Act , by submitting an SF-180, then waiting. Information available includes name, rank, branch of service, dates of service, salary, assignments, photo, and other information. More comprehensive information is protected by the Privacy Act, and only releasable to the members, next of kin, or pursuant to court order.
CommanderU.S. Army Enlisted Records & Evaluation CenterATTN: LocatorFt. Benjamin Harrison, IN 46249-5301Telephone: 1-866-771-6357
Where To Obtain Your Records
Medical records are located at the National Personnel Records Center . Each request for files must be in writing, signed, dated, and there is usually no cost
If you prefer to obtain your records in person, you may request an appointment with the Federal Records Center Research Room at 314-801-0775.
For every request you submit, you must fill out, sign, and date a new form.
As the NPRC files most clinical records and medical treatment records by the name of the last hospitalizing or treatment facility, requesters must provide the following information:
Curtesy of national archives website.
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Request Military Service Records
Recent military service and medical records are not online. However, most veterans and their next of kin can obtain free copies of their DD Form 214 and the following military service records any of the ways listed below.
Looking for records?
How can I check on the status of my request?
Allow about 10 days for us to receive and process your request before checking your request status.
Please indicate whether you know your request number using the buttons below:
You may also telephone the NPRC Customer Service Line : 314-801-0800. Note: Our peak calling times are weekdays between 10:00 a.m. CT and 3:00 p.m. CT. Staff is available to take your call as early as 7:00 a.m. and as late as 5:00 p.m. CT.
Getting Military Records Of Family Members
Have you lost or need to replace an individual’s service record? Know what information you are entitled to and how to go about receiving it.
An individual’s complete service record is available to the former service member or, if deceased, to his/her next of kin . Limited information is available to anyone.
Not available to the general public is information which would invade an individual’s privacy for example, medical records, Social Security number, or present address.
There is no charge for this service to former service members or their next of kin. For others, a nominal fee is charged for research and reproduction costs.
Requesting Military Personnel Records
Have you lost your military service records, medical records, personnel records, or records of awards and medals earned? Are you a family member seeking information about the military service of a next-of-kin? Find out how to request information and what forms you will need to fill out.
Remember: your military records are normally free to request from the Federal Government, companies that advertise copies of your DD-214 or military records for a fee are scams.
Normally only the veteran or the next-of-kin may request copies of military records.
How To Correct Your Service Records
If you view your medical records and find that a mistake has been made, the request to fix the error must be made within three years of discovering the error.
If you need to fill out a change to your military service record, fill out and submit this form.
Include any evidence available when creating your request. Include signed witness statements, and arguments for the correction.
The NARA cannot make changes to your account without your permission. You must apply to the review board for any changes made.
If there is a change you need to make to your discharge status, follow and fill out this form.
After the request has been received, the corrections are reviewed through the correction board, and the final decision is made.
If the Veteran is not able to make changes to their record, the next of kin is eligible to make the changes for them.
If you have any other questions on how to collect these documents, please email us. We would be happy to help you get ahold of these important files to help win your claim.
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Search For Family And Friends
When did the member serve?
Choose one of the following:
All First World War records are open on Library and Archives Canada website.
Search records of those who died in service between 1939 and 1947, including those killed in action, those who subsequently died of injuries related to service, and those who died as a result of accident or illness while in service.
Send an ATIP Online Request to LAC.
Library and Archives Canada keeps records for those who were in:
- the regular forces between 1919 and 1997, including Permanent Force, Second World War and Korea -OR-
- the reserves between 1919 and 2007 -OR-
- the Newfoundland Militia who served in the Second World War .
Service records from this time are protected because they contain personal information.
Send an ATIP Online Request to DND.
DND keeps records for those who were in:
- the regular Canadian Forces between 1 January 1998 and today AND is either:
- currently serving,
Who’s Entitled To A Copy Of A Veteran’s Dd214
The Privacy Act of 1974 limits access to a veteran’s DD214 to only the service member or the member’s legal guardian only these persons will have access to almost any information contained in that member’s own record. Others requesting information from military personnel/health records must have the signed authorization of the service member or legal guardian. If you’re using a private DD214 research service to acquire your DD214, they must have your written permission to do so. Only scam services dont require you to sign an authorization form.
If the former service member is deceased, the surviving next of kin may, under certain circumstances, be entitled to greater access to a deceased veteran’s records than a unrelated member of the general public. The next of kin may be any of the following: un-remarried surviving spouse, father, mother, son, daughter, sister, or brother.
Limited information from Official Military Personnel Files is releasable to the general public without the consent of the veteran or the next-of-kin. You are considered a member of the general public if you are asking about a veteran who is no relation to you, or a veteran who is a relative but you are not the next-of-kin.
The public has access to certain military service information without the veteran’s authorization . Examples of information which may be available from Official Military Personnel Files without an unwarranted invasion of privacy include:
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