ExclusiveHow To Obtain Military Medical Records

How To Obtain Military Medical Records


Public Disclosure Of Dd214 / How To Exempt A Dd214 From Public Disclosure In Washington State

How to Get Military Medical Records

History: The 2002 Legislature passed ESHB 2453, exempting veterans’ records from public disclosure. The law made the following changes to Washington State Law:

Veterans discharge papers filed with county auditors after June 30, 2002, are no longer public records. Discharge papers filed with county auditors prior to June 30, 2002, that are not commingled with other records are exempt from disclosure.

Discharge papers filed prior to June 30, 2002, that are commingled with other records are exempt from release to the public provided the veteran files a “request for exemption from public disclosure of discharge papers” with the county auditor.

County auditors may charge a basic recording fee and preservation fee, not to exceed $7 in total, to veterans who file this request. The Washington State Department of Veterans Affairs, in consultation with the Washington State Association of County Auditors will develop and distribute to county auditors the exemption form.

Veterans discharge papers may be released to the veteran, the veterans next of kin, a deceased veterans properly appointed personal representative or executor, a person holding the veterans general power of attorney, or anyone else designated in writing by the veteran to receive the records. County auditors will develop a form for requestors of military discharge papers to verify that the requestor is authorized to receive or view the military discharge papers.

What If I Got Out Before 1992

In this situation, your request is best made using a Standard Form 180. This is a three-page form that includes the complete instructions for preparing and submitting requests. It is a written, signed request that you must mail to the address on the form. This request will take some time to get results, so request your medical records as soon as possible!

There is good news about requesting your military records.

If you are a veteran or family member, you may now use vetrecs.archives.gov to order a copy of your military records. This site will verify all of your service information, and file a request for your records. The information you will need is explained on the website. It entails entering basic information about your service.

Important: You will be required to print, sign, and fax or mail a signature page to complete the request.

All of the previous methods are viable options to request your medical records. If you still cannot find where your medical records are kept or get frustrated trying to find them, you can file a Freedom of Information Act . This is a formal request for ALL your military and VA information. Including the information on all previous claims made with the Veterans Benefits Administration .

This request is filed with the VA, just like a claim. You can learn about How to file an FOIA here: https://www.foia.gov

Please note: Doing an FAOI request will take several months to get your records.

Become an Insider

How Do I Get My Military Medical Records From The Va

Veterans who filed a medical claim should contact the Department of Veterans Affairs in order to determine if their record is already on file. The VA Toll Free # is: 1-800-827-1000 it will connect the caller to the nearest VA office. Use eVetRecs to Get Copies of most Health & Medical Records.

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How Is A Designee Assigned

A veteran or a duly appointed representative may file a “REQUEST FOR DISCLOSURE OF DISCHARGE PAPERS” designating an individual to have access and/or obtain copies of exempted military discharge papers. This form may be recorded with the County Auditors office or may be maintained by the veteran.

NOTE: An organization cannot be assigned as a designee

Talk To A Medical Officer About Continuing Treatment

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If you receive specialist healthcare treatment or are medically discharged, it is important to ask a medical officer about how you can continue your treatment after your discharge date.

There are services who can provide support and treatment to you during your discharge period and after your discharge date. These include:

Ask a medical officer about getting a referral to these services if you need them.

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How Do I Access Medpros

MEDPROS also provides every Soldier with alerts as to their Individual Medical Readiness status. If you have difficulty accessing or using this system, contact MEDPROS at 256-6477 or via email at Hours of operation: 0600-1800 EST Mon-Fri, 0700-1700 Sat-Sun.

View And Download Personal Health Information With The Health Record Button

You can view and download personal health information from your DoD electronic health record if:

To see your personal health information on the TOL Patient Portal:

Login to the TOL Patient PortalClick the Health Record button View, save your personal health data

Personal health information may include your lab results, allergy profile, medication profile, problem lists and office visit information.

Premium Access is required to view the health record.

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Which Records Are Provided

Defence Archives provides access to records electronically on CD or via email. The types of records provided may include:

  • Service Report
  • Full copy of personal documents
  • Full copy of health documents

Please note that in some cases you may only require access to particular documents in your records depending on the purpose of your request. By specifying the purpose for request on the request for service records form, you will be able to assist Defence Archives in determining which records you require. Please enter a reason for request in the reason and urgency of request field on the request for service records form.

From Civilian Healthcare Providers

How to Request Copies of Your Military Medical Records VA

Use this option if you are a current or former service member who received medical treatment from a civilian healthcare provider.XResearch source

  • 1Contact the healthcare provider where you received treatment. Look up the healthcare provider online and check the contact information on their website. There may also be a form on the website that you can use to request your medical records.XResearch source
  • If you end up having to call the healthcare provider, ask to speak to someone in charge of releasing medical records.
  • You might also check the website and see if you can create a patient portal, especially if you were treated there recently. Online patient portals typically give you access to at least some of your records.
  • 2Fill out the provider’s record release form. Different healthcare providers have their own authorization forms for releasing medical records, although they all ask for basically the same information. You’ll need to provide your name, date of birth, and Social Security number, as well as the dates when you were treated at that facility.XResearch source
  • Because of federal privacy laws, no healthcare provider can release your information without a signed authorization form on record.
  • Many healthcare providers have online patient portals that will provide you access to at least some, if not all, of your medical records. You can access those portals free of charge and print whatever documents you want a paper copy of.XResearch source
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    Register With An Nhs Gp Surgery

    It is recommended that you register with a GP 1 to 3 months before you are discharged, or as soon as possible after this if you have not already.

    Some GP surgeries are veteran friendly. This means they have a better understanding of veteran-specific issues and health services.

    You can contact any GP surgery before registering to find out if it is veteran friendly.

    Registering as soon as you can means your GP surgery may be able to request your complete military medical record from Defence Medical Services before the end of your discharge period.

    Your GP surgery will automatically receive any previous NHS medical records you may have when you register.

    Once your GP surgery has your full military medical records, a GP can give you better healthcare advice, as well as quickly refer you to any specialist care you might need.

    Who Can Access Service Records

    Ex-ADF members can request access to their service records held by Defence Archives by completing the request for service records form.

    Third parties requesting access to service records will require the members authority. For more information see the request for service records form.

    Should you be seeking access to a deceased members service records, please be aware that the applicant will be required to provide proof of relationship, such as marriage, birth and death certificates. For more information please see the request for service records form.

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    Does The Va Have My Military Medical Records

    When youre an active, Guard and Reserve service member, and you leave military service, the Department of Defense sends some information to the Department of Veterans Affairs . Depending on your health history and dates of service, the VA may access your DoD electronic health record.

    Apply For Your Own Records

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    You can apply for your own records by completing a Subject Access Request form if you are, or have been, a member of the armed forces, for example:

    • the Royal Navy
    • the British Army
    • the Royal Air Force

    Send it to the address on the form, along with any supporting documents. Theres no fee.

    Also use this form if youre acting on behalf of the person, for example if you have lasting power of attorney.

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    Check With Your Doctor’s Office

    Did you get vaccinated at a doctor’s office, clinic or healthcare facility? If so, they may have a record of your shot. If not, they’ll be able to point you in the right direction.

    Your doctor’s office or clinic may use an app, like MyChart, that stores your proof of vaccination. Some physicians put vaccine documents and test results in the app, so it’s easy to grab. But keep in mind that just because your information is available on the app, you may not be able to get a replacement card with the CDC’s seal if your doctor’s office doesn’t offer one. However, you may be able to ask for a printed version of your vaccine record.

    From Military Hospitals And Clinics

    Use this option if you are a current service member and have been treated at a military hospital or clinic, or a former service member whose last appointment was less than 2 years ago.XResearch source

  • 1Fill out DD Form 2870. Download the form at . You can either type your information on your computer or print it out and write your information by hand.XResearch source
  • Enter your name, date of birth, and Social Security number, as well as the dates you received treatment. Indicate whether the treatment was outpatient, inpatient, or both.
  • In the disclosure section, enter your own name and contact information since you’re requesting the records for yourself.
  • Read the authorization, then sign and date your form. The hospital or clinic can’t process your request without a signature.
  • 2Send your form to the hospital or clinic where you received treatment. Contact the hospital or clinic or check their website to get contact information for the records office in that facility. Typically, you can mail or fax your request. You might also be able to take it in person, if you happen to live near the facility.XResearch source
  • If you take your request in person, you might be able to get your records faster. However, it still might take a couple of days to get your records together. Staff in the records office will let you know when you can expect them.
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    Red Flag: It’s Illegal To Falsify Your Vaccine Card

    Selling or purchasing a fake vaccine card — or filling in false information — is committing fraud. Even if you’ve had the vaccine, buying a fake card is considered fraud and is punishable by fines and up to five years in jail.

    The US Customs and Border Protection agency regularly seizes thousands of fake vaccine cards across the country — a good reminder to retrieve your proof of vaccination the right way.

    What To Expect After Submitting Your Request

    Download your military medical records online

    The NPRC processes almost 20,000 requests for military medical records per week, so the time to process your request can vary. However, the NPRC states that 92% of military medical record requests are processed within 10 days, although they also state that certain types of health records may involve delays.

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    Where The Umr Has Been Lost

    • Medical Units are to perform an investigation to ensure that the UMR cannot be located at either the members losing or gaining unit
    • If all attempts to locate the UMR have been exhausted Medical Units are to complete a PM384, requesting copies of the CMR, attach evidence that an investigation has taken place and
    • Forward to via email

    Got The Shot At A Pharmacy That Works Too

    If you got your vaccination at a pharmacy, you’re in luck. Your pharmacy most likely has a record of your vaccination. At Walgreens, you can take your driver’s license or ID to the pharmacy to get your vaccine record.

    And you don’t even need to leave your home if you use CVS. You can get proof of vaccination quickly on its website or the CVS Health app. You can also visit the pharmacy to get a new card. We suggest calling your pharmacy to ask what its protocol is if you’re unsure or see if there’s an online portal to request your information on its website.

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    About Va Claims Insider

    VA Claims insider is an education-based coaching/consulting company. Were here for disabled veterans exploring eligibility for increased VA disability benefits and who wish to learn more about that process. We also connect veterans with independent medical professionals in our referral network for medical examinations, disability evaluations, and credible independent medical opinions and nexus statements for a wide range of disability conditions.

    Who Can Obtain Veteran Records

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    • Veterans. Recently-separated veterans can access their own records online from the eBenefits web site, including DD 214s, NGB-22s, AB8 Benefit Verification Letter, and more. More information is available in this eBenefits Fact Sheet. For older records, veterans can complete an online form at eVetRecs, but the request must then be printed out, signed. And mailed in.
    • Next of Kin, by following the same procedure at eVetRecs as the veteran.
    • The General Public, pursuant to the Freedom of Information Act , may request a limited subset of records of veterans who left the military within the past 62 years. Follow the procedures set forth here. The records available include:
    • Court Order. See NA Form 13027 for information on how to submit a court order for a veterans records. The National Personnel Records Center has a Court Orders page for more information.
    • Veterans Administration Records. The veteran herself can obtain records online at the VAs eBenefits page.

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    How Do I Get Access / Copy Of Exempt Discharge Papers

    A veteran, the veteran’s next of kin, a deceased veteran’s properly appointed personal representative or executor, a person holding the veteran’s general power of attorney, or individuals designated, may submit a “REQUEST FOR Access / Copy of Exempt DISCHARGE PAPERS” to the county auditor in order to obtain access / copy of exempt discharge papers.

    Where Are My Medical Records

    Well, that depends on when you served and the branch of service you were in. They are stored in different places for different branches and at different places, depending on your end of service. This sounds confusing and difficult, but it isnt.

    In the 1990s, the military discontinued the practice of filing health records with the personnel record portion at the NPRC. In the1990s, the Army began retiring most of its health records to the Department of Veterans Affairs . The other services started to file their records to the VA at around the same time. In 2014, the military services discontinued the practice of retiring the records to the Department of Veterans Affairs . To determine where a medical record is located, utilize the chart below:

    If your tour of duty ended after the dates listed, the VA Records Management Center, in St. Louis, MO, is where your active duty health records have been stored.

    To request your medical records, call 1-800-827-1000 VA claims number, and file a request with the VA to get them. If NPRC does not have the medical record you need, contact information will be provided for the Department of Veterans Affairs.

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    Obtaining Current Active Duty & Reserve Records

    The National Archives has a helpful page on the Location of Service Records. For active duty, youll need to contact the branch of the member, for reserves, the relevant reserve command, and for the National Guard, the applicable state Adjutant General.

    Army. Active duty and reserve soldiers can access their records online at the U.S. Army Human Resources Command .

    Air Force. Members may access their records online at the Air Force Personnel Center MyPers.

    Members of the public have limited access to records, under the Freedom of Information Act , by submitting an SF-180, then waiting. Information available includes name, rank, branch of service, dates of service, salary, assignments, photo, and other information. More comprehensive information is protected by the Privacy Act, and only releasable to the members, next of kin, or pursuant to court order.

    Worldwide Locators. The Air Force, Navy and have worldwide locators solely to obtain the current duty station of a member. The Army & Coast Guard do not, but for Army enlisted try contacting:

    CommanderU.S. Army Enlisted Records & Evaluation CenterATTN: LocatorFt. Benjamin Harrison, IN 46249-5301Telephone: 1-866-771-6357

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