Recordation Of Discharge Or Separation Military Records
The Loudoun County Clerk of the Circuit Court will record, free of charge, the original or properly authenticated copy of either the discharge certificate or the report of separation from active duty for the residents of Loudoun County discharged from the armed forces of the United States .
Copies of military service records can be obtained through National Archives by veterans and their eligible relatives.
The Clerk of the Circuit Court will be able to issue certified copies only for the documents previously recorded with this office, for a fee of $.50 per page and $2 per certification. Disclosure of military records by this office is subject to provisions of Virginia Code §17.1-265 regarding persons eligible to view the records.
How Do I Get Access / Copy Of Exempt Discharge Papers
A veteran, the veteran’s next of kin, a deceased veteran’s properly appointed personal representative or executor, a person holding the veteran’s general power of attorney, or individuals designated, may submit a “REQUEST FOR Access / Copy of Exempt DISCHARGE PAPERS” to the county auditor in order to obtain access / copy of exempt discharge papers.
Where To Send My Request
You can mail or fax your signed and dated request to the National Archives’ National Personnel Record Center . Be sure to use the address specified ” rel=”nofollow”> eVetRecs). Most, but not all records, are stored at the NPRC.
NPRC Fax Number :
St. Louis, MO 63138 PHONE: 314-801-0800* *Our peak calling times are weekdays between 10:00 a.m. CT and 3:00 p.m. CT. Staff is available to take your call as early as 7:00 a.m. and as late as 5:00 p.m. CT.Please note that requests which are sent by Priority Mail, FedEx, UPS, or other “express” services will only arrive at the NPRC sooner. They will not be processed any faster than standard requests. See the section above on emergency requests.
Other potential methods to obtain your records include:
- Writing a letter
- Contacting your state or county
See Other Methods to Obtain your Military Service Records for more details, or see more information on access to the general public.
Special Note on Contacting by Email: Requests for military personnel records or information from them cannot be accepted by email at this time. The Privacy Act of 1974 and Department of Defense directives require a written request, signed and dated, to access information from military personnel records. Our email address should only be used only to request general information or to submit compliments, complaints, or concerns.
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Standard Form 180 And Replacing Military Records
Fortunately, the paperwork involved in requesting records replacement is relatively simple. The process is as follows:
- First, get a copy of Standard Form 180, Request For Military Records. It is not necessary to request a duplicate copy of a veteran’s discharge or separation papers solely for the purpose of filing a claim for VA benefits.
- Remember to either type or print on the form.
- Fill in the individual’s name, social security number, and date and place of birth in section 1, blocks 1 through 4.
- Provide the dates of service in the applicable spaces in section 1, block 5.
- Indicate whether or not the individual is deceased in section 1, block 6.
- Indicate whether or not the person retired from the military in section 1, block 7.
- In section 2, indicate which medals need to be replaced.
- Record a return address and then sign section 3. Only the service member, guardian, or next of kin may sign this form.
- If possible, include a copy of the discharge or separation document, WDAGO Form 53-55 or DD Form 214.
- Mail the completed form and supplementary documents to the appropriate address, as detailed on the back of SF 180.
Army, 314-538-4261Air Force, 314- 538-4243Navy, Marine Corps or Coast Guard, 314-538-4141.
Filing Military Discharge Papers
It is the responsibility of the service person to file copies of the original military discharge documents with the County Clerk’s Office in the county they reside.
If you need to obtain your military discharge documents, DD-214, for filing with the County Clerks office, write to: National Personnel Records Center, Military Records Branch, 9700 Page Boulevard, St. Louis, MO 63132 or visit the National Archives Veterans Service Records website.
File copies of the original documents at the Macomb County Clerk’s Offices.
Make an appointment to visit the Macomb County Clerk’s Office Vital Records Department at 120 N Main in Mount Clemens.
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Were My Records Destroyed In The 1973 Nprc Fire In St Louis
Your records may have been destroyed in the fire if you were discharged from either:
- The Army between November 1, 1912, and January 1, 1960. The fire destroyed 80% of the records held for Veterans discharged from the Army during this time period. The fire didn’t involve records for retirees and Reservists who were alive on July 12, 1973.
- Or the Air Force between September 25, 1947, and January 1, 1964. The fire destroyed 75% of the records held for Veterans discharged from the Air Force during this time period with surnames beginning with Hubbard and running through the end of the alphabet.
Reconstruct Military Records Destroyed In Nprc Fire
In 1973, a fire at the National Personnel Records Center in St. Louis, Missouri, destroyed the records held for Veterans who were discharged from the Army and Air Force during certain periods of time. Find out if your records may have been destroyed in this fire, and how to reconstruct your records to support a VA disability compensation claim.
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Filing A Dd 214 Military Discharge
A DD 214 can be filed on the first floor of the Paul Elizondo Tower in Suite 103. In order to file a DD 214, the County Clerks Office requires proof of age and identity and the original, complete DD 214. Once recorded, the original DD 214 is returned along with three certified copies free of charge.
There is no fee for filing a DD 214.
Common forms of identification used to file include:
- Drivers License
- An original or certified copy of Birth Certificate
- Visa or Military identification card
If you do not have an original DD 214, a certified copy can be requested online at www.archives.gov/veterans/military-service-records or submitted by mail or fax using the SF-180 Form which is provided on the same website. For customer service, please contact the National Personnel Records Center in St. Louis, Missouri by calling 314-801-0800.
Apply For Your Own Records
You can apply for your own records if you are, or have been, a member of the armed forces, for example:
- the Royal Navy
- the British Army
- the Royal Air Force
Youll need proof of your identity, for example a passport or driving licence, and proof of your address.
You can only use this service to request someone elses records if you have permission to act on their behalf. Youll need proof, for example a lasting power of attorney or a letter from the person giving you permission.
Theres no fee.
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What Do The Discharge Papers Contain
The discharge papers, also known as DD Form 214, document your military service. They serve as proof that you served. It is a vital piece of information when determining your eligibility for the VA loan. Because you need a specific amount of time served depending on the time of your service, youll need this paper to prove you are eligible for the loan. For example:
- If you served during peacetime, youll need at least 181 days of consecutive service
- If you served during wartime, youll need at least 90 days of consecutive service
- If you served in the reserves, youll need at least 6 years of service
The discharge papers are an essential part of your VA benefits, so knowing how to get them will help you in the end. If you lose your papers, you can also request a duplicate copy of them with these methods.
Do You Know if You Qualify?
- No credit check required by the VA
- No employment verification required by the VA
- No home appraisal required by the VA
- Switch your ARM to a fixed-rate VA loan
- Lower your interest rate, save money
If you are a veteran with an existing VA loan or mortgage, you may qualify to save with a VA Interest Rate Reduction Refinance Loan, or VA IRRRL.
Also known as a VA Streamline Refinance, the IRRRL allows you to refinance your existing mortgage without having to re-qualify for your loan. The application, credit check, and appraisal portions of the loan are simplified to allow homeowners to lower their interest rate and start saving as quickly as possible.
Once Ive Signed In To Milconnect How Do I Request My Dd214 Or Other Military Records
Follow these steps to submit a military records request.
From your signed-in homepage, click or tap on Correspondence/ Documentation. Then select Defense Personnel Records Information from the drop-down menu.
Choose the Personnel File tab.
Select Request My Personnel File.
Fill out the form. In the Document Index section, check the boxes next to the document youd like to request.
Click or tap on the Create and Send Request button.
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Dd 214 Military Discharge
Although it is not required, filing your DD 214 with the Bexar County Clerks Office provides permanent retention of the record. Doing so allows the County Clerks Office to provide a certified copy of your DD 214 should you need a replacement copy for your records in the future. An original, complete DD 214 must be provided for the filing and will be returned once the filing is completed.
Can I View My Dd
Most veterans and their next of kin can obtain FREE copies of their DD Form 214 via online access. To use the system, you must be a military veteran, next of kin of a deceased member of the military, or former member of the military.
How long does it take to get a copy of your DD-214?
DD-214s can be requested either on-line or by mail. You will receive your DD-214 from the Archives in about about three to four weeks. You must have a working printer attached to your computer if you use the online request form.
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National Archives And Records Administration
NARA is the official repository for records of military personnel who have been discharged from the U.S. Air Force, Army, Marine Corps, Navy and Coast Guard.
Recent military service and medical records are not online, but most veterans or qualified applicants can obtain free copies of the veteran’s DD-214 by:
- Submitting an online request at: www.archives.gov/veterans/military-service-records
Contact Information for NARA
National Personnel Records Center – St. Louis, Missouri
How To Obtain A Certified Copy Of A Macomb County Military Discharge
If the military discharge records have been filed with the County Clerks office you may request a copy in person or by mail.
Macomb County military discharge records are not available for viewing, but may be obtained by the discharged military person or beneficiaries only. Heirs must provide proof of death and evidence of relationship.
Records will be on file only in the military personnels county of residence if the service person previously arranged for the filing .
If unsure of where a discharge was filed, write to National Personnel Records Center, Military Records Branch, 9700 Page Boulevard, St. Louis, MO 63132 or visit the National Archives Veterans Service Records website.
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Types Of Military Records
World War I – Present
You can find veterans military service records from World War I to the present from the National Personnel Records Center . The NPRC houses many types of records, including Official Military Personnel Files . These files can include the Report of Separation and show a veterans service history, which may include:
Enlistment or appointment and separation dates
Duty stations and assignments
Veterans health and medical records are located in various places, depending on their branch and date of separation. See this chart of locations of veterans medical and health records.
Before World War I
Request For Alabama National Guard Records
If you served in the Alabama National Guard you can request your NG records by visiting and providing the information requested. You can request the following documents: NGB 22, NGB 23, DD 214, Retirement Letter, Medical Records, Discharge Order, and DD 1883/2556-5 . Normally it takes three weeks to process your request.
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Emergency Requests And Deadlines
If your request is truly urgent tell National Archives the nature of the emergency and your deadline in the “Comments” section of eVetRecs or in the “Purpose” section of the Standard Form 180, Request Pertaining to Military Records.
Fax your request to the Customer Service Team at 314-801-0764.
If your burial request involves interment at a Department of Veterans Affairs National Cemetery, contact the National Cemetery Scheduling Office at 800-535-1117 or visit the National Cemetery Administration website. We work directly with the Veterans Affairs staff to obtain records to verify service for burial benefits. If the veteran is not going to be interred at a National Cemetery, the requester may fax the SF-180 or signature page from eVetRecs to the Customer Service Team at 314-801-0764.
About Military Service Records And Official Military Personnel Files
If you’ve been discharged from military service, your personnel files are stored here at the National Archives and Records Administration . We are the official repository for records of military personnel who have been discharged from the U.S. Air Force, Army, Marine Corps, Navy and Coast Guard.
If you are a recently separated veteran, records can be found online via the VA eBenefits portal. However, most veterans and their next-of-kin can obtain free copies of their DD Form 214 and other records several ways:
Military personnel records are primarily administrative records and can contain information such as:
- and other personnel actions.
Detailed information about the veteran’s participation in military battles and engagements is NOT contained in the record.
Most Official Military Personnel Files contain both personnel and active duty health records, but this practice was discontinued by the service branches beginning in 1992. See Military Medical and Health Records for more details.
In an effort to expand access to and ensure the preservation of the records, the National Archives and Records Administration together with the Department of Defense developed a schedule, signed July 8, 2004, making the Official Military Personnel Files permanent records of the United States. This schedule mandates the legal transfer of these files from DOD ownership to NARA ownership 62 years after the service member’s separation from the military.
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Why Does My Dd 214 Not Say Honorable Discharge
A less than honorable discharge may result in being barred from benefits or denied for employment. The DRBs have the authority to modify or correct any discharge or dismissal from the service, unless it was the result of a general court martial. DRBs, however, have no jurisdiction over medical discharges.
How To Obtain Standard Form 180 To Request Military Service Records
There are several ways to obtain an SF-180. You can:
Please Note: While Section II, Item 1 of the Standard Form 180 outlines multiple types of records that may be available to the requester, the DD Form 214 is the most common document necessary to obtain most veteran’s benefits.
Where to Return the Form:
- Review the tables on page 3 of SF-180 to identify the correct location of the record you need send the completed form to the address identified on the table
Other Ways to Obtain the SF-180:
From the Department of Defense
From Federal Information Centers
From veterans service organizations
The SF-180 may be photocopied as needed. Please submit a separate SF-180 for each individual whose records are being requested.
Dd Form 214 Discharge Papers And Separation Documents
A Report of Separation is generally issued when a service member performs active duty or at least 90 consecutive days of active duty training. The Report of Separation contains information normally needed to verify military service for benefits, retirement, employment and membership in veterans’ organizations. Information shown on the Report of Separation may include the service member’s:
- Date and place of entry into active duty
- Home address at time of entry
- Date and place of release from active duty
- Last duty assignment and rank
- Foreign service credited
The report of separation form issued in most recent years is the DD Form 214, Certificate of Release or Discharge from Active Duty. Before January 1, 1950, several similar forms were used by the military services, including the WD AGO 53, WD AGO 55, WD AGO 53-55, NAVPERS 553, NAVMC 78PD and the NAVCG 553.